Veeva Vault Payments

Speed payment processes within existing trial management workflows and ensure sites get paid on time.

Benefits

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Speed

Automate payment tracking for a simpler, more efficient process.

Visibility

Real-time reports and dashboards provide full visibility to upcoming and pending site payments to optimize execution and cash flow.

Accuracy

Automatically match clinical activities with a site’s fee schedule for greater accuracy.

Features

Configure Fee Templates and Schedules

Create fee schedule templates for a study or country and configure at the site level for complete flexibility. Support complex trial designs that adapt to business change – set fees, reimbursement rates, payment thresholds, advances, and reimbursement limits per site; split fees across multiple payees; and make template adjustments on-the-fly.

Generate Payable Items

User-defined rules trigger payments after subject visits and procedures are completed, ensuring payable items are generated according to site contracts. Payments automatically adjust payable items by creating credit and debit memos, eliminating manual effort to identify and fix discrepancies and speed reconciliation.

Create Payment Requests

Create payment requests in bulk at the study, country, or site level in multiple currencies to streamline payments to global sites. Route payment requests for review, approve directly in Vault, and auto-generate payment letters to sites. Once approved, payment requests can be sent for execution.

Track Clinical Budgets

Define expected costs, group related expenses into categories, and itemize costs to better manage cash flow. Monitor spending against plan at the study, country, or site level.

View Real-Time Reports and Dashboards

View Real-Time Reports and Dashboards allow users to organize, analyze, and share payment data, while Vault security profiles and permissions ensure the right access for sponsors, sites, and CROs.

Unified with Vault CTMS, Connected to Vault CDMS

All data needed to identify, track, and report clinical trial payments is managed in Vault CTMS and unified with Vault Payments, so clinical team members can view payments data without ever leaving Vault CTMS. Subject visits flow from Vault EDC and trigger payable items in Vault Payments, simplifying payment management.

Connect Sponsor and Site Operations

Veeva Site Connect makes it easy to exchange invoices and send payment letters to clinical research sites using SiteVault, ensuring sites have full visibility to what they’re getting paid for.