Accessing Archived Data in Veeva Vault

By Paul Crean, Director of Delivery Services at Valiance and David Katzoff, Co-Founder and Managing Director at Valiance

After working on over 550 migration projects with our clients, we’ve noticed one huge unaddressed issue that many customers face: archiving GxP data and content.

Does this sound familiar? During a migration project, customers frequently ask, “What should I do with my legacy data and content that I’m not migrating?” In nearly every situation our answer is the same: Archive it. This is especially true for many of our clients that are in heavily regulated industries and need to retain data for record-keeping and compliance purposes.

The inevitable follow-up question is, “Where should I store it?” There isn’t one right answer to that question, but there are many possibilities. Where to archive data is a textbook “paradox of choice” situation where the more selections that are available, the more complex the decision.

Having nearly unlimited options to choose from is overwhelming, so companies typically keep their legacy system active after a migration is complete. They may limit user access, but they continue to pay ongoing maintenance fees in case they need that data later. After all, the alternative is evaluating, testing, and selecting one of the numerous archiving platforms available. It’s not a top-of-mind need, and we’ve seen “evaluations” going on for years with little movement.

Ideally, those who are migrating or have already migrated to a new system could store all their archived data and content (not just their submissions) in the same place. This would provide the same familiar interface, search functionality, accessibility, and security while conceivably lowering the costs of moving to a disruptive technology. That way companies could migrate only what they need to use moving forward and archive the rest.

The Valiance team recently developed a configurable, integrated archiving solution that takes legacy content or data from other platforms, archives it in Veeva Vault, and makes it accessible through a dropdown menu from the standard Vault interface. Imagine, searching for your current and archived content and data all within Vault from the same interface. One Vault for all your information!

To learn more about new ways to make a great Veeva solution even better, stop by the Valiance booth at Veeva’s R&D Summit and attend our session “Valiance: A Roadmap for Vault RIM Migration” on September 9 from 3:45-4:30pm.